ASSISTANT DIRECTOR: LEASE MANAGEMENT REFERENCE NO: 3/1/1/1/2025/64
Directorate: Financial Accounting
SALARY : R468 459 per annum (Level 09)
CENTRE : Gauteng (Pretoria)
REQUIREMENTS :
Minimum requirements: Applicants must be in possession of a Grade 12
Certificate and a National Diploma or Degree in Accounting / Cost and
Management Accounting / Financial Management / Financial Accounting /
Accounting Sciences / Auditing / Commerce. Minimum of 3 years’ supervisory
experience in an accounting environment with specific experience in debtors
and leases debtors’ management.
Job related knowledge:
Knowledge of Public Financial Management Act, Treasury Regulations, Policies, Procedures and
Prescripts, Financial systems including Basic Accounting System (BAS) and
Comprehensive Program for Accounting Control (ACCPAC), Budgets and
budgetary procedures, Debtors, lease and revenue management. Job related
skills: Supervisory, Communication (written and verbal), Planning and
organisation, Interpersonal relations, Computer literacy. A valid driver’s
license. Teamwork. Confidentially, fairness, respect and honesty.
DUTIES :
Management of lease debtors. Review of reconciled lease register between
Lease Management and Provincial Office’s property management records.
Supervise daily tasks in lease management section. Advise provinces on
collection of outstanding lease receivables. Ensure that all revenue is collected,
and that sufficient proof can be provided. Reconcile Land Administration Web
(Law) Register with Operating Lease Revenue. Review of inputs for Operating
Lease Revenue. Ensure that State Land and Lease System (SLLS) reports is
reconciled, and all new cases are captured on the system. Monitor the monthly
distribution of lease debtor’s statements to Provincial Office’s.
Control and monitor submissions in respect of the write-off of outstanding debt and report
monthly on all writes-offs. Draft and review of policies and Standard Operating
Procedures (SOPs) for lease debts. Manage the recovery of departmental
debtors. Manage the instructions / invoices / credit notes received from other
Directorate in the Department regarding departmental debt. Manage, control
and evaluate the database of debtors who owe the department. Trace debtors
who are in debt to the department for outstanding debt. Put the debtor “in mora”
for 30 days. Verify and check documents, letters and submission informing
debtors of their outstanding departmental debt. Negotiate payment terms and
methods with the debtors. Setup payment plan and negotiate with the debtors.
Make recommendations and decisions in respect of re-payments of
outstanding debt. Monitor, verify and check all submissions pertaining to the
referral of outstanding debtors accounts to the State Attorney for recovery.
Control and monitor the follow up with the State Attorneys on a monthly basis.
Monitor the monthly payment of accounts. Maintaining accurate, up-to-date
debtor’s account information by analysing reports and improving work
procedures and frameworks. Control and monitor submissions in respect of the
write-off of outstanding debt and report monthly on all write-offs. Draft and
review of policies and SOPs for departmental debts. Manage month-end and
year-end processes. Effective month / year end closure on BAS and ACCPAC.
Ensure that all transactions and documentation is reviewed for all transactions
to be processed. Monitoring and correction of suspense (ledger) accounts and
expenditure allocations. Verify the reconstruction of debtors’ accounts.
Reconcile rent land and unallocated receipts account done monthly for
inclusion in compliance certificate. Reconcile the systems with the bank
accounts. Clear all unallocated revenue to be or report provided where not
cleared. Provided documentation for revenue that could not be allocated. File
and receive all relevant proof of payments. Analyses and investigate problems
experience on the Debtor System and report the faults to the System Controller
and the contractors of the debtor system.
Analysis on a monthly basis all financial reports on the different financial system to improve the control and
procedures and management of the reports. Present all departmental and
lease debtors’ records for internal and external audit. Compile monthly
compliance and in year monitoring (IYM) reports for departmental and lease
debts. Compile inputs to the monthly operational report. Provide inputs for
annual / interim financial statements operating lease revenue, accrued
departmental revenue and impairment. Reconcile lease revenue receivable
register as working paper to receivables note.
Obtain information for working paper to be from ACCPAC and BAS. Manage the resources of Division
(Physical, Human and Financial). Monitor and ensure proper utilisation of
equipment and reporting thereof. Ensure that all staff sign performance
agreements. Review, evaluate and monitor performance and appraisal of
employees. Develop and implement personal development plans. Ensure capacity and development of staff. Manage discipline.
ENQUIRIES : Ms SH Sambo Tel No: (012) 312 8861
APPLICATIONS :
Applications can be submitted by hand delivered during office hours to: 600
Lilian Ngoyi Street (formerly known as Van der Walt Street), Berea Park,
Pretoria, 0002 or by email to P64@dlrrd.gov.za
NOTE :
EE Targets: African, Coloured, Indian and White Males and African, Coloured
and Indian Females and Persons with disabilities.